| 1. Objectives | 2. Definitions | 3. Membership | 4. Executive Committee |
| 5. Assets and Liabilities | 6. Elections | 7. Meetings | 8. Member Obligations |
| 9. Disciplinary Action | 10. Amendments | 11. Dissolution |
1. The name of this organization shall be "Shri Sorathia Prajapati Gnati
Mandal of America (SSPGM)", hereinafter known as "Mandal".
2. The registered office shall be: 4254 Cedar Creek Trail, Lilburn,
Georgia 30247.
3. OBJECTIVES
3.1 To bring together persons interested in preserving and promoting
Kathiawar - Prajapati Culture and Literature of India.
3.2 To organize and develop charitable, cultural, scientivic and
educationalactivities for the interest of its members.
3.3 To foster friendship and understanding among its members of the
those of other ethnic, national, and religious origins.
3.4 To provide and secure means from among the members of the
organization, and other resources for educational and medical
needs of needy and deserving people.
3.5 To undertake and promote such other lawful activities as may be
deemed necessary to achieve and in furtherance of these
objectives.
3.6 The "Mandal shall not participate nor intervene in any politics
or political campaigns as its purpole to be a non-political
organization.
4. DEFINITIONS:
4.1 Family: The term, "Family", mean husband, wife and unmarried
children and shall include unmarried brothers, sisters and
retired parents of either spouse living jointly as a single
househole. Every family shall have voting rights
equivalent to two (2) votes.
4.2 Member: The term, "Member", shall mean both masculine and
feminine and the pronoun, "he", used in the Constitution and
Bylaws shall also mean "she".
4.3 Official/Financial Year: The financial Year of the "Mandal" shall
be the calendar year from January 1 to December 31.
Membership shall be open to all who subscribe to the objectives
contained in Article 3, subject to the following provisions:
5.1 Family Membership: Any Family may secure family membership by
paying annual dues of Sixty dollars ($60.00) or $5.00 per month.
These new membership dues are in effect at the present time.
5.2 The above provisions may be revised from time to time on approval
of the General Body by a simple majority.
6.1 The activities of the "Mandal shall be organized and conducted
by an Executive Body consisting of:
(a) President
(b) Vice-President
(c) Secretary
(d) Treasurer
(e) Advisor
6.2 Duties and responsibilities of the Executive Committee:
(a) President: the President shall be the chief executive
officer of the Mandal. He shall preside over the meetings
and shall be answerable to the General Body for all his
actions. He shall be the ex-officio member of all the
committees and sub-committees and shall have the general
powers and duties of supervision and management usually
vested in the office of the President of a corporation. He
$100.00 ultimately to be approved by the Board. He will
appoint chairpersonjs for committees in consultation with
other members of the Executive Committee.
(b) Vice-President: The Vice-President will preside over the
meetings and shall exercise all the powers vested in the
office of the President in the absence of the president.
(c) Secretary: The Secretary shall be responsible for
maintenance of minutes and records of all meetings,
discussions and presentations. He shall be responsible for
correspondence and administrative work of the Mandal.
(d) Treasurer: He shall be responsible for collecting
membership dues and receipts and shall disburse all sums
authorized and payable by the Mandal. He shall be
responsible for periodic reporting of the financial status
to the Board. He shall maintain up-to-date records and
prepare annual Statement of Accounts.
(e) Advisor: A member officer without portfolio to act as an
an advisor to the Executive Committee, on matters related to
the welfare of the Mandal and its members.
6.3 Committees:
Youth and Education Commiittee: Shri Sorathia Prajapati Youth
Mandal of America (SSPYM), the Committee shall be responsible for
organizing youth and educational activities for different groups.
6.4 The Chairpersons of each committee shall be the active member of
the Executive Committee. Each of them will submit the proposals
in regard to the activities of their committees to the Executive
Committee for approval of the necessary funds.
Assets and Liabilities of the "Mandal" shall be administered by the
Executive Committee. The Commiittee shall be responsible for
fund-raising, seeking sonations, exercising budgetary controls, and
approving the financial proposals of the General Body.
8.1 General: The office-bearers viz: President, Vice-President,
Secretary, and Treasurer, shall be elected twice a year, and no
official may be voted for more than two (2) years at the
annual general meeting of the "Mandal", which shall be held not
later than the first week of December of each year.
8.2 Procedure:
(a) All regular members of the "Mandal" shall have a right to
vote and to contest for the election of the Executive
Committee.
(b) The election shall be by a secret ballot by the members
present only, and a simple majority shall govern.
(c) Other detailed procedures fot the elections shall be
determined by the Executive Body.
(d) Every family membership will have voting rights equivalent
to two (2) votes. See section 4.1. Member must be present
to vote and simple majority shall govern
9.1 All meetings shall be called by the Secretary in consultation
with the Executive Committee. In case of emergency, the
Secretary may convene the meetings in consultation with the
President or, in his absence, in consultation with the
Vice-President.
9.2 Regular meeting of the Executive Committee shall be held
preferably once every six (6) weeks. Emergency meeting of
Executibe Committee shall be called whenever necessary.
9.3 The quorum for a meeting of the Executive Committee shall be a
majority of the strength of the regular body.
9.4 Annual General body of members shall meet at least once a year
for the annual election, as well as to approve reports, accounts
and to carry out other necessary procedures. The Executive
Committe, if it deems necessary, shall convene an emergency
general meeting of the members to discuss any special issue which
needs urgent consideration. Quorum necessary for all the general
meetings, including the emergency meeting shall be 25%
(twenty-five percent) of the dues paid members of the Mandal for
that fiscal year.
9.5 An emergency general body neeting may be a petitioned by
one-fourth (1/4) of the regular dues-paid members in writing,
filed with the Secretary or President of the "Mandal".
9.6 All Executive and General Body meetings shall be chaired by the
President, in whose absence the Vice-President shall assume his
responsibility.
9.7 Minutes of all meetings shall be recorded and maintained by the
Secretary and shall be presented at the next meeting
10.1 All members of the Mondal shall strive to fulfill the aims and
objectives of the mandal, and shall not indulge in any activities
detrimental to the honor and prestige of the Prajapati community
and its Heritage nor engage it of its funds, property or income
towards other than the aims and objectives of the Mondal.
10.2 All service and efforts of the members contributed towards any of
the Mandal activities shall be considered voluntary. No
compensation shall be paid to any member for the time or labor
donated for the above efforts and services. Members can be
compensated only for the out-of-pocket expenses incurred by them
for the Mandal activities. The definition of "Member" under this
section shall include spouse and children of the members of the
Mandal
11.1 Any members indulging in any activity in contravention of
Article 10, or responsible for any impropriety or misconduct
shall be liable to disciplanaty action which shall be decided
upon by the Executive Committee majority
12. AMENDMENTS:
12.1 Amendment to the Bylaws shall be submitted in writing to the
Secretary with the signature of not less than twenty five percent
(25%) of members of the Mandal.
12.2 The Executive Committee shall consider the proposed amendment(s)
and forward the same with its recommendations to the General Body
12.3 Amendments shall be submitted to vote of the members at the
General Body meeting. Modifications to the amendment may be
presented from the floor.
12.4 A two-thirds (2/3) affirmative vote of the members present in the
General Body meeting shall be required for adoption of an
amendment to the Bylaws.
13. DISSOLUTION:
13.1 Should the mandal disband, the money of the mandal shall be
donated to one or more non-profit, non-political organization(s)
having objectives similar to the Mandal. Approval by two-thirds
(2/3) of the members at the general meeting is required for such
distribution, if ever required
13.2 Any decision regarding disbanding or changing the structure of
the Mandal requires the consent of two-thirds (2/3) of the members
present at the general meeting.